Why I Love Trello!

Trello is my favorite project management tool. It presents a visual board of cards. Cards can be organized into columns. You can move cards up and down a column. I do so to indicate priority. You can move cards from one column to any other column. I do so to indicate process flow. Set up any columns you want. Define your own “flow”. And share a board in one step. Very cool. Very helpful in a productive workflow. And easy for people who are new to it.

When I first shared Trello with friends there were few of us who knew about it. Congratulations to the Trello team birthed out of Joel Spolsky’s Fog Creek Software. (Joel is also CEO of Stack Overflow, known to most software developers.) Trello has now passed 10 million users! http://jaworski.net/Trello10MM

Trello - Sample Board

The picture above is a sample Trello board. You can include images, documents, etc. Make it what you need it to be.

Trello Card Sample

Click on a Trello card to access or share information, add one or more checklists, attach files, link to web sites and more. Get all the detail around your project items out of strings of emails and into one place. Trello’s filtering will let you quickly find items of interest. Trello’s activity log lets you catch up on all changes across one or multiple boards since your last visit.

When Trello first came out is was great, yet limited. I built a tool called BusyLife to connect Trello and Evernote, letting people organize their Evernote notebooks on a visual Trello board. BusyLife was recognized at the Evernote Developer conference that year as one of the top Evernote add-ons as voted by Evernote users. BusyLife got around four primary issues I had with Evernote.

  1. You cannot drag and drop notes within a notebook to change their order to indicate priority.
  2. Sharing multiple notebooks that were part of a workflow required many steps and was too complex for many users.
  3. You could not see the notes (cards in Trello) from multiple notebooks (columns in Trello) at one time without going to the “All Notes” view and losing all sense of organization at a glance.
  4. Evernote provides great notebooks and rich notes. It does not let you organize workflow visually. 75% (or more) of us think visually.

Trello was originally limited in what it could display on a card and did not allow multiple attachments. It was also limited to six “tags” or labels. The revisions the Trello team have made release after release have brought Trello to the point where it is capable of handling the majority of needs I had identified and now includes unlimited tags, multiple attachments and much more. This let me eliminate the need for the BusyLife link as I made Trello a standalone tool for my project management. I use Evernote’s private and public links to tie a Trello card to an Evernote note when necessary.

Susan and I use Trello for personal projects (selling our home last year, planning trips, etc.) And we use it in Meta Media Partners, LLC to manage all kinds of projects including software development, sales funnels, marketing campaigns, customer support boards, and much more.

Again, congrats to the Trello team! More Trello = Better.

2 thoughts on “Why I Love Trello!

  1. ” I use Evernote’s private and public links to tie a Trello card to an Evernote note when necessary.”…….Hi David …How do you do that please?,,,,and the other way round i.e. tie an Evernote note and/or notebook to a Trello card?…..Cheers M

    • Thank you for your question.

      If it is just for my use only then I copy the note link (not public — you need to be logged into Evernote to see the note.) I go to Evernote and right-click (control-click) the note and then choose the option to copy the link (On a PC the menu choice is “Copy Note Link”. On a Mac the menu option also says “Copy Note Link”.)

      If the Trello board is shared with others and I want them to be able to see the Evernote card, I copy the Public Link (On a PC the steps are right-click or control-click… “Share”.. “Copy Share URL”. On a Mac the steps are control-click… “More Sharing”… “Copy Public Link”.)

      To go the other way, adding a link in Evernote to the Trello card, simply click on the card in Trello to open the card. Then copy the URL in the URL bar of your browser and paste that into Evernote. NOTE: If you change the title of the card, the URL will change so you’ll want to recopy and paste the link into Evernote cards. (Not ideal. The Evernote way of easily copying a link that doesn’t change regardless of the Title is a better way to go.)

      Let me know if you have any questions.


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